Privacy Policy

Please read this privacy policy carefully.

At Vital Signs Engagement LTD, we understand the importance of a data policy and how it protects us, our customers and our visitors to our website. We take pride to ensure we value your information and your privacy at all times. This policy provides an explanation as to what happens to any personal data that you share with us at Vital Signs Engagement LTD, the information we may collect from you either directly via this website, from emails or from 3rd party platforms such as LinkedIn, Twitter and Facebook. It also explains your rights under The General Data Protection Regulation 2016. Vital Signs Engagement LTD will act as a Data Controller for your personal data. This means we determine how and why your personal data is processed.

  1. Definitions and interpretation

In this privacy policy, the following definitions are used:

Data collectively all information that you submit to Vital Signs Engagement LTD via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Data Protection Laws any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;  
GDPR the General Data Protection Regulation (EU) 2016/679;
Vital Signs Engagement LTD, or us Vital Signs Engagement LTD, a company incorporated in England and Wales with registered number 11448118 whose registered office is at The Rectory, Blackburn Rd, Accrington BB5 2SB;  
User or you any third party that accesses the Website and is not either (i) employed by Vital Signs Engagement LTD and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Vital Signs Engagement LTD and accessing the Website in connection with the provision of such services; and
Website the website that you are currently using, https://www.vitalsignsengagement.co.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
  1. Scope of this privacy policy

This privacy policy applies only to the actions of Vital Signs Engagement LTD and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites. For purposes of the applicable Data Protection Laws, Vital Signs Engagement LTD is the “data controller”. This means that Vital Signs Engagement LTD determines the purposes for which, and the manner in which, your Data is processed.

  1. Using your Data

We collect Data in the following ways:

  • data is given to us by you directly or your business; and
  • data is collected automatically.

  Who we collect data from? Our Website Visitors. To the extent that you access the Website, we will collect your Data automatically, for example:

  • we automatically collect information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times, geolocation and frequency with which you access the Website and the way you use and interact with its content.
  1. How we will keep your Data safe

We will use technical and organisational measures to safeguard your Data, for example:

  • All data provided to us is stored on secure servers
  • Any paper copies are kept within a secure locked filing cabinet

Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: info@affilius.co.uk. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses. Who we share Data with We may share your Data with the following groups of people for the following reasons:

  • our employees – all of our employees have access to our Customer Relationship Manager (CRM) system, which is protected with secure log in details. You may receive contact from any member of our team.
  • agents –
  • Accountants: We rely on support from our Accountant team for our VAT and Year end reporting. This means that they do have access to our CRM book keeping account for monitoring and reporting purposes
  • Outsourced CRM provider: We rely on support to ensure our system is updated and functional. This requires expertise from an outsourced provider that can have access to this system for maintenance support and updates.

In each case, it is in accordance with this privacy policy. At Vital Signs Engagement LTD we do not share data to third parties for marketing purposes nor send data outside the EEA.

  1. Our Legal Basis

Data protection law allows us to use your data where we have a Legal Basis to do so. Vital Signs Engagement LTD Legal Basis are:

  • We use your information to monitor traffic optimization and data analyse – Our legal basis for this is legitimate interest
  • Marketing Purposes: We may send you emails about news and updates on products, solutions and services.  You will always be able to unsubscribe from these – Our legal basis for doing that is either consent or legitimate interest
  • Responding to new inquires: We will use your email and contact details to contact you regarding any inquiry to our current Services. -Our legal basis for doing so is contractual obligation.

Legal Basis definition Legitimate Interest: Legitimate interests are those uses of personal data by a data controller, which is us Vital Signs Engagement LTD, that are deemed necessary. These legitimate interests are:

  • Provide a service to our Customer base
  • Monitoring purposes from website usage
  • Professional development in terms of Customer relationships and Services offered
  • Security measures
  • Promoting our service and business branding.
  • Responding to customer enquiries, contact requests.

Any legitimate interest must not override the fundamental right or freedoms of an individual. On this basis, you can object to Vital Signs Engagement LTD processing your data based on legitimate interest. If alternative legitimate interest is found then we will continue to use your date, subject to your legal rights. Consent You have provided Vital Signs Engagement LTD consent for us to process your personal data, it is your legal right to withdraw your consent at any given time. All our emails have a click to unsubscribe button. Contractual Obligation ​Processing your data is necessary for any Customer entering into a contract with us. If you are not satisfied with any of our legitimate interests, you have the right to object in certain circumstance (see the section headed ‘your rights’ below)

  1. Data retention

Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

  1. Your rights

You have the following rights in relation to your Data:

  • Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information, we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
  • Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
  • Right to erase – the right to request that we delete or remove your Data from our systems.
  • Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.
  • Right to data portability – the right to request that we move, copy or transfer your Data.
  • Right to object – the right to object to our use of your Data including where we use it for our legitimate interests.
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To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact our Data Control Officer via this e-mail address: info@affilius.co.uk If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

  1. Changes of business ownership and control

Vital Signs Engagement LTD may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Vital Signs Engagement LTD. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

  1. General

You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

  1. Changes to this privacy policy

  Vital Signs Engagement LTDreserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations. Cookie Policy What Are Cookies As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the site’s functionality. How We Use Cookies We use cookies for a variety of reasons detailed below. Unfortunately, in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case, they are used to provide a service that you use. Disabling Cookies You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore, it is recommended that you do not disable cookies. You may contact Vital Signs Engagement LTD at: Email: info@affilius.co.uk Tel: (0) 1706 224151 Address: Vital Signs Engagement, The Rectory, Blackburn Road Rising Bridge, Accrington, Lancashire, BB5 2SB This policy was updated in June 2020